Board Committees

2011 - 2012 Committees

Committees Descriptions

The Finance Committee:
is a board committee established to assist the board in providing oversight to the financial operations of the co-op.

Duties & Responsibilities

• Recommend an annual operations and capital budget to the Board of Directors
• Review the financial appropriateness of unbudgeted capital expenditures over one percent of the Co-op’s total equity, any decision to buy or sell the Co-op’s building(s), or expenditures over ten percent of the Co-op’s total equity on an expansion project.
• Review quarterly financial statements and other reports to ensure co-op is operating in a financially prudent manner
• Report to board as necessary about financial operations
• Monitor and review policies related to financial operations
• Propose new policies as needed to promote financially sound operations
• Participate in audit process as requested by the board
• Review recommendations from annual audit and work with management to develop plans to address identified concerns
• Provide input on GM performance related to financial operations
• Review soundness of key financial partners.
• Identify and align capital requirements with strategic goals set by the Board.

Membership
Committee membership consists of up to 4 board members and up to 4 volunteers recruited from the full co-op membership. Volunteers are appointed by the full board.

Terms
Board members and volunteers serve a term of 2 years. Board members and volunteers may be appointed to serve more than 1 term.

Meetings
The committee typically meets monthly or as needed to fulfill the responsibilities outlined above. The committee sets an annual calendar of meetings including draft agenda items to manage its workload and address relevant issues in a timely manner. A majority of the committee shall constitute a quorum for the transaction
of business.

Chairperson
The Chairperson is elected by the committee members and serves for a term of one year. S/he has the following duties:

• Facilitate meetings
• Set the meeting agenda and annual calendar
• Explain the the proposed budget at the Annual Membership Meeting

Policy Review Committee:

The Policy Review Committee is an Ad Hoc Board committee dedicated to reviewing the Co-op's current policies. The group, comprised of Board members, Co-op staff and owners, will review the policies for accuracy and completeness and make subsequent recommendations to the full Board of Directors.

Board Development/Nominations Committee:

The Board Development/nominations Committee is an Ad Hoc Board committee that works to identify development opportunities for the Willy Street Co-op Board. This includes, but is not limited to, training opportunities, owner engagement strategies, and candidate recruitment for Board elections.

Audit Committee:

The Board of Director's Audit Committee is an annually formed ad hoc committee charged with overseeing the Co-op's financial annual audit. The group is comprised of 2-4 Board members and works with staff to review and select the accounting firm to perform the audit, as well as any specific areas of focus for the audit. The Audit Committee also reviews the results of the annual financial audit, follows up on recommendations for changes, and ensures that the full results are presented to the Finance Committee and Board of Directors.