2009-2010 Board Meeting Calendar

October 2009 to October 2010
Approved by the board on 16 September 2009

27 October 2009 Tuesday 6:30 PM, BOARD MEETING

• ENDS section report
• Review quarterly ENDS (A1) report [assigned to GM].
• Review report on abandoned equity [prepared by GM]
• Review report on organizational affiliations [prepared by GM]
• President requests HR to distribute the staff GM eval surveys in time for the January Board meeting
• President requests HR to organize manager interviews for the GM eval
• Appoint designees to WI Federation of Cooperatives & Federated Youth Foundation
• Appoint ad hoc committee to plan the board retreat
• Set amount to be granted through Community Reinvestment in 2010
• Strategic Goals
• Executive Session Minutes

17 November 2009 Tuesday 6:30 PM, BOARD MEETING

• Thanksgiving is 26 November, 2009.
• ENDS section report
• Determine how to evaluate board performance in preparation for the board retreat
• Assign external community reports for the GM eval to board members
• Review Report on Management Continuity (Policy B6) [assigned to GM]
• Review Report on Communication and Counsel to the Board (Policy B5) [assigned to GM]

15 December 2009 Tuesday 6:30 PM, BOARD MEETING

• Review quarterly ENDS report [assigned to GM]
• Set the agenda for the February retreat.
• President requests GM salary information from Finance Manager to be sent one week before the January BoD meeting
• President requests the GM eval report from the Finance Committee to be sent one week before the January BoD meeting
• President requests GM self-eval to be completed one week before the January BoD meeting.
• Executive Session minutes policy

19 January 2010 Tuesday 6:30 PM, BOARD MEETING

• General Manager Evaluation
• Review report on General Manager Constraints (Policy B Global) [assigned to GM]
• Review Report on General Manager Evaluation, Compensation and Benefits (Policy C3) [prepared by BoD president or appointee]

07 February 2010 Planning Session Saturday, 07 February 2010

• Planning meeting
• BoD assessment (form distributed to BoD, completed, and feedback collated prior to meeting)

16 March 2010 Tuesday 6:30 PM, BOARD MEETING

• ENDS section report
• Passover is 3/30-4/5 2010.
• Committee member recruitment process
• Strategic Approach to Community Reinvestment (from 27 October Board meeting)
• Review quarterly report on ENDS [assigned to GM].
• ENDS section report [assigned to Lynn and Dean].
• Executive Session Minute Release
• Appoint the ad hoc Nominations Committee

20 April 2010 Tuesday 6:30 PM, BOARD MEETING

• Approve Community Reinvestment
• Selection of CCMA participants
• Draft list of desired skills for board candidates for the September election
• Review report on Customer Service, Value, Food Education (Policy B7) [assigned to GM]
• Review Report on Delegation to General Manager (Policy C1) [assigned to GM]
• Review Report on Trusteeship and Relationship to Members Policy (Policy D3) [prepared by BOD President or appointee]
• Review annual report on staff diversity. See Motion #8 from the 2006 04 24 consent agenda for more background.
• Report on CGAMW fiscal projects
• Review report on Green Policy (Policy B9) [assigned to GM] - next due in April 2011

18 May 2010 Tuesday 6:30 PM, BOARD MEETING

• ENDS section report
• Review quarterly ENDS report [assigned to GM]
• Review AMM Business Meeting agenda
• Determine needed skill sets for board candidates
• Determine candidate questions for the board election

15 June 2010 Tuesday 6:30 PM, BOARD MEETING

• Review Report on Staff Relations, Compensation, and Benefits (Policy B1) [assigned to GM]
• Review report on Board Compensation (Policy D9) [assigned to GM]
• Review report on Arts Policy (Policy B10) [assigned to GM] - Bi-Annual. Next due in June 2011

08 July 2010 Thursday, ANNUAL MEMBERSHIP MEETING

20 July 2010 Tuesday 6:30 PM, BOARD Meeting

• ENDS section report
• Report on CCMA from board participants.
• Six-month check-in on progress made toward strategic goals.
• Make assignments for the annual report due in September.

17 August 2010 Tuesday 6:30 PM, BOARD Meeting and Special Membership Meeting

• Review annual profit share distribution
• Review quarterly ENDS report [assigned to GM].

28 September 2010 Tuesday 6:30 PM, BOARD MEETING

• ENDS section report
• Review report on Membership (Policy B8) [assigned to GM]
• Review report on Governing Focus (Policy D1) [prepared by BOD President or appointee]
• Review report on Board Meetings (Policy D4) [prepared by Vice President or appointee]
• Review report on President’s Role (Policy D5) [prepared by Vice President or appointee]
• Review report on Code of Conduct (Policy D6) [prepared by BoD appointee]
• Review report on Committee Principles (Policy D7) [prepared by BOD President or appointee]
• Review report on Board Training (Policy D8) [prepared by BOD Vice President or appointee]
• Review report on the Vendor Loan Program [assigned to GM]

September 2010 New Board Member Orientation Tuesday 6:00 PM

• Rosh Hashanah is evening of 09 September to 10 September. Yom Kippur is evening of 17 September to 18 September. Columbus Day is 11 October.
• Responsibilities, logistics, and compensation of board members
• History and background of the WSGC board and policy governance
• History and background of the WSGC
• Overview of current and upcoming board topics

19 October 2010 Tuesday 6:30 PM, BOARD MEETING

• Welcome new BoD Members
• Election of Officers
• Appoint committees
• Appoint designees to WI Federation of Cooperatives & Federated Youth Foundation
• Appoint ad hoc committee to plan the board retreat
• Set yearly calendar
• Audit report
• Review report on abandoned equity [prepared by GM]
• Set amount to be granted through Community Reinvestment in 2011
• Review report on organizational affiliations [prepared by GM]
• President requests HR to distribute the staff GM eval surveys in time for the January Board meeting
• President requests HR to organize manager interviews for the GM eval
• Review report on Budgeting/Financial Planning (Policy B2) [assigned to GM]
• Review report on Financial Condition (Policy B3) [assigned to GM]
• Review report on Asset Protection (Policy B4) [assigned to GM]

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