2008-2009 Board Meeting Calendar

OPEN DAILY 7:30am - 9:30pm

October 2008 to October 2009
Approved by the board on 16 September 2008

Review report on abandoned equity [prepared by GM]
Review report on organizational affiliations [prepared by GM]
Review quarterly ENDS report [assigned to GM]
Set amount to be granted through Community Reinvestment in 2009
President requests the EC to compile the staff GM eval survey data in time for the January BoD meeting
President requests HR to organize manager interviews for the GM eval

Thanksgiving is 27 November.
Review Report on Communication and Counsel to the Board (Policy B5) [assigned to GM]
Review Report on Management Continuity (Policy B6) [assigned to GM]
Set the Board budget for FY09
Determine the number and topics of Board trainings for the year
Discuss strategic priorities
Liam Donohue will be giving a training on the Board for the Membership on 17 November in the Community Room

ENDS (A2) section report
Review report on General Manager Constraints (Policy B Global) [assigned to GM]
Determine the number and type of Board/Owner interaction events for the year, discuss how they fit with the ENDS, and delegate the details to the GM.
President requests GM salary information from CFO to be sent one week before the January Board meeting
President requests the GM eval report from the Finance Committee to be sent one week before the January Board meeting
President requests GM self-eval to be completed one week before the January Board meeting.
Assign external community reports for the GM eval to Board members
Determine how to evaluate Board performance in preparation for the Board retreat

Planning meeting
Board assessment (form distributed to Board, completed, and feedback collated prior to meeting)
ENDS (A3) section report
Review the annual report on Ends
Review Report on General Manager Evaluation, Compensation and Benefits (Policy C3) [prepared by BoD president or appointee]
Discuss appropriate number of surveys to be collected from staff in a year.

Review report on Customer Service, Value, Food Education (Policy B7) [assigned to GM]
Review Report on Delegation to General Manager (Policy C1) [assigned to GM]
Review Report on Trusteeship and Relationship to Members Policy (Policy D3) [prepared by BOD President or appointee]

Review annual profit share distribution
ENDS (A6) section report
Review Report on Staff Relations, Compensation, and Benefits (Policy B1) [assigned to GM]
Review report on Budgeting/Financial Planning (Policy B2) [assigned to GM]
Review report on Financial Condition (Policy B3) [assigned to GM]
Review report on Asset Protection (Policy B4) [assigned to GM]
Review report on Membership (Policy B8) [assigned to GM]
Review report on Governing Focus (Policy D1) [prepared by BOD President or appointee]
Review report on Board Meetings (Policy D4) [prepared by Vice President or appointee]
Review report on President’s Role (Policy D5) [prepared by Vice President or appointee]
Review report on Code of Conduct (Policy D6) [prepared by BoD appointee]
Review report on Committee Principles (Policy D7) [prepared by BOD President or appointee]
Review report on Board Training (Policy D8) [prepared by BOD Vice President or appointee]
Review report on the Vendor Loan Program [assigned to GM]

Welcome new BoD Members
Rosh Hoshanah is evening of 9/18 to 9/19. Yom Kippur is evening of 9/27 to 9/28. Columbus Day is 10/12.
Election of Officers
Appoint committees
Set yearly calendar
Audit report

ENDS section report
Review quarterly ENDS (A1) report [assigned to GM].
Review report on abandoned equity [prepared by GM]
Review report on organizational affiliations [prepared by GM]
President requests the EC to compile the staff GM eval survey data in time for the January Board meeting
President requests HR to organize manager interviews for the GM eval
Appoint designees to WI Federation of Cooperatives & Federated Youth Foundation
Appoint ad hoc committee to plan the board retreat
Set amount to be granted through Community Reinvestment in 2010